2025 Conference Policies

2025 Refund – Cancellation Policy

Cancellations received between August 1 – 30, 2025: $95 Cancellation Fee.  Remaining Registration fees including Workshops, Tours, Mosaic Art Salon reservations, and Guest tickets to be refunded.

Cancellations received between September 1 – 30, 2025 : $150 Cancellation Fee. Remaining Registration fees including Workshops, Tours, Mosaic Art Salon reservations, and Guest tickets to be refunded.

Cancellations received between October 1 – 15, 2025: $200 Cancellation Fee. 50% refund on Workshops and Seminars. Remaining Tour, Art Salon reservations, and Guest Tickets to be refunded.

After October 15, 2025, There Will Be NO REFUNDS Of Any Conference-Related Fees.

This Policy Does Not Apply to Sponsorship Commitments, Membership Fees Or Any Products Or Publications In The SAMA Store.

The Society of American Mosaic Artists accepts NO liability for any fees, penalties, or expenses related to prevention of attending the conference due to acts of God or government, or other emergencies beyond a party’s reasonable control make it illegal or impossible for such party to attend the event.  This includes any airline cancellation penalty incurred by the purchase of a non-refundable ticket.

It is strongly recommended that all participants purchase Trip Cancellation, Emergency Medical Evacuation, Baggage, Accident, and Medical insurance from a reputable insurance company.

2025 Infectious Diseases Planning

SAMA is committed to your health and safety and will follow applicable policies from federal, state and local authorities, as well as the conference venues. As guidance and regulations continue to change, we will update policies closer to the conference.

In the meantime, please refer to the following resources for current guidance:

• Centers for Disease Control – Travel page for travelers to the US
• World Health Organization (WHO)

Preventive Measures

SAMA will take reasonably feasible health and safety measures at the conference venues. Based on current conditions and guidance, the following preventive measures are planned:

Enhanced sanitization of meeting and exhibit spaces.

Hand sanitizing stations will be available throughout the meeting and exhibit spaces.

Masks will be available for all attendees and will be encouraged to be worn properly (based on current CDC recommendations).

Attendee Responsibilities

Creating a safe environment for conference events is a shared responsibility between SAMA, the venue and all attendees. Thank you in advance for doing your part to protect our members and conference partners!

SAMA is encouraging the following guidelines for all attendees:

Attendees should self-monitor for signs and symptoms of COVID-19 (or other communicable disease) in advance of and during the conference.

We encourage all attendees to test for Influenza and COVID-19 the day before or morning of departing for the conference. If you test positive, please do not attend. Refer to the registration section (above) for information regarding refunds if you test positive.